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The Society for Mathematical Biology
Annual Meeting and Conference, July 25-28, 2012

Important information for participants

Locations and arrivals

Registration. Registration begins at 7:00 a.m. on Wednesday, July 25, in the Cumberland Concourse of the Knoxville Convention Center.

Instructions for Speakers in Minisymposia and Contributed Sessions:

Laptops will be supplied in each room to load your talk on prior to the start of the session using a flash drive. Please load your talk into the appropriate Folder on the desktop for that session. Laptops will be running running Windows 7 and will have the standard Microsoft Office 2010 Suite and Adobe Acrobat Reader installed. If you have a need to use your own laptop, for example to run a simulation, then be certain to have your laptop ready to plug into the VGA cable provided. Please bring your own VGA adapter if you have a Mac laptop.

All talks are twenty minutes long with an additional three minutes for questions followed by two minutes for movement between sessions and to allow the next speaker to get set up. During the two minute movement period, music will be playing in all rooms in order to coordinate across sessions and make sure that talks remain in order. There will be an additional laptop in each room that will show the time remaining for each speaker.

Please be sure to talk into the microphone using a sufficiently loud voice that all in the room can hear you. If you need to have audio broadcast from the laptop (e.g. for a video with sound) please let the Conference staff know in advance so we can make appropriate arrangements.

Note that free open wireless internet access will be provided in all session rooms and the laptops used for presentations will be connected to the internet via wireless.

Internet access. Free open wireless internet access will be provided in all session rooms and throughout the lobby areas of the Convention Center near the SMB sessions.

Instructions for Posters

Posters will be mounted on a hard surfaced board, provided at the conference. Authors can use push-pins to attach their posters, and the Conference will supply push-pins. If you wish to use a different attachment mechanism please bring your own. The space allocated for each poster will be 45 inches wide and 44 inches high.

There will be two poster sessions, on Wednesday July 25 and Thursday July 26 from 5:30 p.m. to 7:00 p.m. You will be able to set up your posters at the beginning of the day your poster is scheduled, though you may set them up anytime up to the start-time for the session. You should plan to take the poster down at the end of the poster session. Each poster will be assigned a number, and presenters with even numbers should plan to staff their posters during the first 45 minutes (5:30-6:15PM), and presenters with odd numbers should plan to staff the second 45 minutes (6:15-7:00). This will allow presenters to examine the other posters, but of course you are welcome to stay at your poster as long as you wish. There will be a special undergraduate poster session as part of the Thursday session.

Refreshments will be served beginning at the start of each poster session.

Dress. Dress for all sessions is informal. The Convention Center is air-conditioned, so please dress accordingly. The Friday evening barbeque/contra dance is outside, and participants may wish to wear soft-soled shoes for dancing.

Breakfast information. Breakfast will be provided for all registrants, beginning at 7:30 a.m. each monring in the Cumberland Concourse. Luncheon Information. A buffet style lunch for all registrants will be provided Wednesday, Thursday, and Friday in Ballroom F-G, 1:20 - 2:20 p.m.

Banquet information. Barbeque Dinner and Contra Dance, Friday, July 27, 6:00 - 9:00 p.m. The event will be held outdoors at the World’s Fair Park Amphitheatre (next to the Convention Center). Dress is casual, and participants may wish to wear soft-soled shoes for dancing. The contra caller is Ken Klein; the band is Danny Gammon & the Love Muffins.

Local Dining Options: Downtown/UT Knoxville Restaurants (pdf)     Downtown Dining Map (pdf)

Announcements. A poster board will be available for announcements, including availability of open positions.

More details will be available at this site soon. If you have questions, contact the meeting secretary, Chandra Eskridge (